Join the Life Itself team: Hiring a Life & Studio Steward
We're hiring a Studio Assistant (part-time or full-time; remote) to hold the connective tissue that keeps people, projects, and life flowing.
Hold the connective tissue that keeps people, projects, and life flowing.
Life Itself is seeking a Life & Studio Steward to support the day-to-day coordination of projects, communications, and practical life logistics across Life Itself and the working lives of the co-leads.
This is a context-rich, adaptive role focused on reducing cognitive load, maintaining momentum, and ensuring that both organizational and personal systems run with clarity, care, and reliability. You will work across project coordination, communications, light operations and finance, and life administration; acting as a trusted steward of flow rather than a traditional assistant
About Life Itself
Life Itself is an international nonprofit dedicated to building a wiser, weller world. We bridge inner transformation and systemic change, cultivating personal growth, collective sensemaking, and practical action toward societal regeneration. Our work spans physical hubs in Europe, research and movement-building initiatives, and collaborations that weave together philosophy, spirituality, and social innovation.
We are a small, dedicated, and experimental team: curious, grounded, and pragmatic about what it takes to build a better world.
Role Purpose
The Life & Studio Steward supports coherence across projects, people, systems, and daily life. You help translate ideas into action, keep commitments visible and moving, and ensure that essential administrative, financial, and logistical foundations are handled quietly and well.
This role blends executive support, project coordination, light operations and finance, and life logistics. It requires discretion, good judgment, and an ability to hold multiple contexts without becoming overwhelmed.
Core Responsibilities
1. Project & Task Coordination
Maintain an overview of active projects across Life Itself and related initiatives.
Track next actions, dependencies, and timelines.
Proactively follow up on open loops, commitments, and decisions.
Help translate ideas, conversations, and intentions into concrete tasks.
Support light project management rhythms (lists, dashboards, reminders).
2. Communications & Inbox Stewardship
Triage and respond to incoming emails and messages with clarity and care.
Ensure collaborators, partners, and external contacts receive timely responses.
Route information appropriately and surface what needs attention.
Draft or refine simple responses, updates, or follow-ups as needed.
3. Scheduling, Travel & Logistics
Manage calendars, meetings, and scheduling across multiple contexts.
Coordinate travel, accommodation, and logistics for events, residencies, or trips.
Prepare agendas, reminders, and practical details so meetings run smoothly.
4. Life Administration & Personal Support
Support personal and family logistics (e.g. childcare or au pair searches, schools, housing, repairs).
Research, coordinate, and follow through on purchases or services (e.g. equipment, vehicles, repairs).
Hold sensitive information with discretion and care.
5. Studio, Collective & Team Support
Support sub-collectives or project teams with coordination, payments, and basic operations.
Act as a connector between people, systems, and processes.
Help ensure that practical needs don’t block creative or strategic work.
6. Automation, Tools & AI Support
Set up or maintain lightweight automations (reminders, workflows, publishing, scheduling).
Use AI tools where helpful to reduce overhead and increase clarity.
Apply human judgment, context, and discernment to everything automated.
Light Operations & Financial Stewardship
In a scaled-down but reliable capacity, this role also supports the administrative backbone of Life Itself and related entities, ensuring financial hygiene, compliance, and continuity.
Payments & Cashflow
Pay contractors, staff, and suppliers on time.
Track invoices, expenses, and incoming bills.
Monitor account balances and prepare simple cashflow overviews.
Liaise with accountants and bookkeepers.
Track deadlines for filings, taxes, and reporting obligations.
Ensure legal and regulatory requirements are met on time.
Systems & Process Reliability
Maintain simple, robust ops and finance systems.
Improve reliability and reduce friction through sensible automation.
Profile & Competencies
You might be a great fit if you:
Have experience as an executive assistant, project manager, operations coordinator, or similar role.
Are highly organized, reliable, and calm in complexity.
Enjoy holding many small threads and ensuring nothing falls through the cracks.
Can move fluidly between strategic awareness and detailed execution.
Are discreet, trustworthy, and comfortable with personal as well as professional contexts.
Are confident with digital tools, systems, and automation.
Bring a service-oriented mindset without people-pleasing.
Mindset & Ethos
We’re looking for someone who:
Sees support work as stewardship, not subordination.
Finds meaning in creating ease, flow, and clarity for others.
Values simplicity, reliability, and care over complexity.
Is proactive, grounded, and able to self-manage.
Thrives in a small, experimental, relational environment.
Working Conditions
Part-time or full-time (to be agreed).
Primarily remote, with occasional in-person coordination as needed.
Flexible working hours, responsive to rhythms rather than rigid schedules.
Competitive compensation aligned with experience and scope.
How to Apply
Email jobs@lifeitself.org with the subject line “Life & Studio Steward Application.”
Please include:
A short note on what support as stewardship means to you.
Your CV or LinkedIn profile.
(Optional) Examples of systems, workflows, or coordination you’ve designed or held.
We warmly welcome applications from candidates of diverse backgrounds. Stewardship is a practice, we hire for ethos as much as experience.